Frequently Asked Questions

Who can sponsor an event?
Members of the TMA Family — physicians, county medical societies, medical students, and/or local alliance chapters — can sponsor events.

I’m not a member of the TMA Family. Can I sponsor an event?
Yes. TMA is pleased to partner with community organizations or schools on events. TMA encourages you to work with a TMA sponsor in your community and can help you find one. Events without a TMA sponsor are required to show TMA’s Hard Hats for Little Heads video, which features Evan Meyer, MD, a Wichita Falls emergency physician, demonstrating how to properly fit a helmet (available in English and Spanish). 

What does TMA provide for my giveaway? 
TMA provides free helmets with your purchase of helmets. (See chart below for match amounts.) In addition, TMA offers: 

  • Customizable promotional flyers and envelope stuffers,
  • Signage and banners to help increase visibility at your event,
  • Educational materials,
  • T-shirts for event volunteers, and
  • Merchandise for kids. 

What do I need to do to get helmets?
Event hosts are required to sign an event agreement to receive the free helmets from TMA, which asks them to:  

  • Publicize the event,
  • Credit TMA for the free helmets in event publicity and at the event, 
  • Report event media coverage to TMA, and 
  • Complete a survey after the event. 

Helmet giveaway hosts also are encouraged to take photos at their event to share with TMA or on social media.  

How much do the helmets cost?
TMA helmets cost $7.85 each, including shipping. Retail value of the helmet is $22. Helmets feature the TMA logo and meet Consumer Product Safety Commission requirements. Some available helmets, such as those for toddlers, vary slightly in price. TMA can provide an estimated cost on your purchase. 

 Does TMA match one-to-one on my helmet purchase?
It depends on the size of your purchase and whether you have a medical affiliation. TMA has different matches for physicians and medical entities vs. nonmedical entities. Nonmedical groups who include a TMA member in their events can qualify for the physician, medical entity match.   

 Physician, Medical Entity Helmet Match 
 Helmets Purchased by Sponsor       Free Helmets From TMA
1-50       Equal Match
51-200       50
201-400       100
401-600       200
601-800       300
801-1,000       400
1,001-1,500       500
1,501-2,500       600  
More than 2,500       700

 Nonmedicine Helmet Match
 Helmets Purchased by Sponsor       Free Helmets From TMA
1-50       Half of Purchased Amount 
51-200       25
201-400       50
401-600       100
601 and up       200

I heard TPS buys helmets for its members to give away. Is that true?

Yes. The Texas Pediatric Society, the Texas Chapter of the American Academy of Pediatrics (TPS), covers the cost of up to 25 helmets for its members who host a helmet giveaway. Then TMA provides an equal match of free helmets on the purchase, so TPS members can get up to 50 helmets to give away at no cost. 

TPS provides helmets on a first-come, first-served basis as funding is limited. TPS members can receive funding for one event annually and are welcome to support medical student, local alliance, or other community giveaways. When TPS members work with another organization(s) on an event, they are required to participate in the event. TPS members can give a safety presentation or help fit helmets.  

I heard TAFP provides helmets for family physicians to give away. Is that true?

Yes, The Texas Academy of Family Physicians (TAFP) has provided funding to Hard Hats for Little Heads to cover the cost of up to 25 helmets for any family physician (TAFP members and nonmembers) who hosts a helmet giveaway. Then TMA provides an equal match of free helmets on the purchase, so family physicians can get up to 50 helmets to give away at no cost. TAFP provides helmets on a first-come, first-served basis as funding is limited. 

How long does it take to get the helmets?
Helmets ship directly to you from our supplier in five business days. TMA recommends you order your helmets at least a month in advance of your event. Because of the volume of events during the spring and fall months, TMA suggests you submit your order as much as six to eight weeks in advance.   

What sizes of helmets are available? 
TMA offers helmets ranging from toddler to extra large to fit our target audience of kids aged 3-14.  

How do I decide which sizes to order? 
For events with kids of varying ages, such as a health fair, TMA recommends you order 40-50 percent of helmets in medium as this size fits most elementary-aged kids. You will want about 20-25 percent each of smalls and larges. Ordering about 5-10 percent of extra larges (an adult-sized helmet) will accommodate kids with lots of hair and larger heads. TMA also offers toddler helmets for preschoolers. You’ll receive a sizing chart in your order packet to assist you with ordering. If you can measure the kids’ heads before your event, such as a school event, you can more accurately order the correct helmet sizes. 

How much time do I need to prepare for an event? 
TMA asks you to allow at least a month to plan your event to ensure timely delivery of your helmets and materials. For events during key program months (March, April, May, and October), allow more time. TMA recommends you submit these orders at least six to eight weeks in advance because of the large number of orders TMA is processing.  

Where do I give away the helmets?
You know your community best, so TMA encourages you to find a venue that works well in your community. That could be at a health fair or community event, at a bike rodeo, in a physician’s office, or with a school. Check out these ideas for events that have worked for other Hard Hats for Little Heads sponsors.  

When are good times for events? 
TMA has events all year. But we encourage events during these months to raise awareness:  

  • March: Brain Injury Awareness Month 
  • April: Texas Child Safety Month 
  • May: Bike Month
  • October: Hard Hats for Little Heads Month
  • December: Holiday bike giveaways (pair a helmet with a bike) 

TMA sends a statewide media advisory announcing all events during key months.   

What am I required to do at an event?   

  1. Fit the helmets on kids’ heads. The key to safety is a properly fitted helmet, so we want the kids to leave with one fitted for them. If you’re not familiar with helmet fitting, TMA has a video to demonstrate proper fit. You could even wear a helmet at the event so kids can see how a helmet should fit — snugly and squarely on top of your head.
  2. Educate the kids (and parents) about helmet use/safety. A physician’s perspective on safety can make an impact on kids and parents alike. Perhaps you have personal stories of patients who were injured while cycling or participating in other sports on wheels. Or maybe you just give an impassioned talk about helmet safety. 

    TMA has educational materials to assist you in educating families who attend your event and has talking points on brain injury and obesity to include in a presentation. Or you might want to include a melon drop demonstration to show a helmet’s importance.  

Does Hard Hats provide helmets for events outside of Texas?  
No, TMA’s Hard Hats for Little Heads program is available only for Texas events. 

For more information or to receive an order packet, email TMA Outreach Coordinator or call (512) 370-1470. 

Hard Hats for Little Heads main page

Last Updated On

July 10, 2019

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