Trouble With COVID-19 Data Entry? The Texas Military Department Can Help
By Sean Price

Many physicians offering COVID-19 vaccines face unfamiliar administrative chores, including reporting vaccinations to ImmTrac2, the state’s vaccine registry.

Those physicians can now obtain data entry assistance from the Texas Military Department (TMD), according to Imelda Garcia, associate commissioner, laboratory and infectious disease services for the Texas Department of State Health Services (DSHS).

Here’s how:           

  • Contact to obtain assistance and coordinate delivery of vaccine administration records to the TMD Data Entry Center.
  • The email must include the physician’s name, point of care, email address, and phone number.
  • Each patient record must include the patient’s first and last names, date of birth, and demographic information (race, ethnicity). It should also include the date of administration and lot number for the vaccine.   

And as a reminder, as the state shifts from large, mass vaccination sites to smaller, more convenient sites, such as physician offices, health officials urge physicians to place their vaccine orders directly with DSHS.

Physicians already enrolled as COVID-19 vaccinators can place the order for vaccines though the Vaccine Allocation and Ordering System. Physicians who are not already enrolled can do so through DSHS’s vaccination provider enrollment page.

DSHS will continue to accept weekly orders from physicians and health care professionals, which will be shipped directly to those who request them.

Additionally, “if you have any new strategies for reaching additional people, please also let us know,” DSHS Commissioner John Hellerstedt, MD, said. That includes “whether we can support you with vaccines, technical support, or even personnel.”

Physicians can send suggestions and information to

TMA’s Vaccines Defend What Matters program offers a variety of resources on COVID-19 vaccines. As always, check the TMA COVID-19 Resource Center regularly for up-to-date news and the latest TMA materials for your practice.

Last Updated On

May 04, 2021

Originally Published On

May 04, 2021

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