EHR Contracts Seal the Deal; Consider Having Them Reviewed

TMA’s latest HIT preliminary survey results indicate 68 percent of Texas physicians now use an electronic health record (EHR). Even at critical mass, some practices are still in the market for a replacement, and a few first-time purchasers remain.

As physicians review demonstrations and hear about the latest and greatest from EHR salespeople, remember it is the contract that seals the deal and defines the future relationship. A good contract review cannot be stressed enough. Seek the guidance of your attorney or one who is savvy with EHR contracts. Paying for a contract review may be worthwhile because:  

  • There may be hidden fees not disclosed during the negotiations but spelled out in the contract,
  • You need an exit strategy in case the relationship sours beyond repair, and
  • The contract should include terms defining how you get your data should you sever the relationship. 

With these issues in mind, TMA developed a helpful tool, EHR Buyer Beware: Issues to Consider When Contracting with EHR Vendors, an eight-page document featuring eight must-haves for physicians. The Office of the National Coordinator for Health Information Technology made available another source, EHR Contracts: Key Contract Terms for Users to Understand. The 25-page document is more inclusive and covers key information, such as details about a meaningful use warranty.

You can direct questions related to EHRs and other office technologies to TMA's Health Information Technology Department by calling (800) 880-5720 or by email

Action, Dec. 15, 2014

Last Updated On

December 29, 2014

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