Dec. 31 Deadline for Medicaid EHR Bonuses

Time is running out for physicians who want to participate in the Texas Medicaid electronic health record (EHR) incentive program. To receive a payment for 2011, physicians must:

  • Register with the Centers for Medicare & Medicaid Services (CMS) by Dec 31, 2011.  
  • Complete year 1 attestation in the Texas Medicaid EHR incentive program portal by Feb. 29, 2012.  
  • Be in the "Payment Pending" status by Feb. 29, 2012.   

Physicians participating in the program are eligible for up to $63,750 over six years. Texas Medicaid requires physicians to register for the incentive program and to attest to adopting, implementing, or upgrading (AIU). It is not necessary for the EHR to be live to receive the first year incentive payment.  

Acceptable AIU documents include the purchase order, contract signature page, subscription for a certified EHR, user agreement, support agreement, or another document that proves the relationship between the provider and a vendor, and also confirms that the provider has acquired, implemented, or upgraded the certified EHR technology. Vendor letters are not acceptable as AIU documentation. The Medicaid EHR incentive requires physicians to complete 90 days of meaningful use in year 2 to continue receiving incentive payments.  

Detailed registration instructions are available on the TMA website. Physicians who do not meet the 2011 deadline may still enroll in the incentive program but their year 1 participation will not begin until 2012.  

For more information, email or call (800) 925-9126 and enter option 4.  

Physicians needing help with the Medicaid or Medicare EHR incentive program and understanding meaningful use can turn to the Texas regional extension centers (RECs). Currently, all four RECs are able to provide low-cost consulting to primary care physicians, thanks to federal grants to offset the cost. Visit the Texas REC Resource Center. For questions on the federal EHR program or other office technologies, contact TMA's Health Information Technology Department by telephone at (800) 880-5720 or by email 

TMA's Calendar of Doom, a web-based regulatory compliance tool, can help you and your staff meet this and other compliance deadlines.  

Action, Dec. 16, 2011