Medicare Enrollment Accepts Electronic Documents, Signatures

Did you know you can not only enroll in Medicare online but also submit the necessary supporting documentation as well as sign the application electronically? You don't have to mail hard copies to Novitas Solutions, the Medicare administrator for Texas, unless you choose to. 

When you enroll through the Centers for Medicare & Medicaid Services' (CMS') online Provider Enrollment, Chain and Ownership System (PECOS), you can electronically submit items such as:

  • Medical licenses/certifications,
  • Internal Revenue Service tax documents,
  • Accreditation documentation,
  • Voided check/Account verification for electronic funds transfer,
  • National Provider Identifier confirmation letters,
  • Pay.gov receipts,
  • Provider agreements,
  • CMS-460 participation agreement forms, and
  • Final adverse legal action documentation.

Read a quick overview and some fine print about electronic document submission at CMS' MLN Matters SE1230 (PDF), and follow instructions for submission in the CMS how-to guide (PDF).

CMS' PECOS basics guide (PDF) explains features of the enrollment system. In addition, find links, tips, and tutorials on Novitas' Medicare enrollment page.

After you submit your enrollment application via PECOS, you can monitor its status through the Novitas Provider Enrollment Status Inquiry Tool. Novitas manages the PECOS applications for Texas. Be sure to pay attention to all emails, phone calls, and faxes from Novitas during your application period in case you receive a request for additional information.

Over the past months, CMS has upgraded the registration system for PECOS, as well, to make it more streamlined and secure. For example, you can:

  • Reset your username and password online without having to make a phone call,
  • Authorize people to work on your behalf within PECOS without having to submit documentation for verification, and
  • Manage what areas within PECOS staff can access. 

Published March 11, 2014 

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